Verifying journal entries is an important, yet simple process, where a manager or supervisor verifies the money that was moved via a journal action matching the amount that is shown in Cash Management.  This is an easy way to verify that cash at the site has been accounted for physically and entered correctly in WashConnect.  Certain actions in Cash Management will automatically verify the journal entry.  These are typically journal entries (records) that are created by the system that would not need to be verified by the user such as Adds to an Auto Sentry Dispenser, or the Beginning and Ending Balance of a Point-of-Sale (POS) shift (using the virtual safe).

Auto Verified:

• Beginning Balance (Auto Sentry)
• Ending Balance (Auto Sentry)
• Add to Auto Sentry Dispenser
• Add to Coin Hopper
• Modifying a Dispenser
• Add to POS (Using Safe)
• Beginning Bank - POS (Using Safe)
• Ending Bank - POS (Using Safe)
• Beginning Bank - POS (Not Using Safe)

Not Verified:

• Remove from POS (Using Safe)
• Deposit to Bank - POS (Not Using Safe)
• Ending Bank - POS (Not Using Safe)
• Add to POS - (Not Using Safe)

NOTES:

• Auto Safe journal entries are added at midnight. Verifying the safe daily is not recommended but from time to time it's good to count and verify the contents of the bank matches what the system has calculated.
• You cannot verify an Ending Bank.
• You cannot verify an Auto Journal entry.

To verify an unverified journal entry, follow these steps:

1. Log on to WashConnect at the site level to verify an entry.

NOTE: If you are not logged in at the site level, then the following message "Journals from selected site cannot be edited/verified." appears.

2. In the Financial menu, click Cash Management, and then click Journals.
   The Journals tab appears.
3. In the Start Date and End Date boxes, select or type a date range.
4. In the Site box, select a site.

NOTE: When logged on locally to WashConnect, only the local site will appear in the list.

5. In the Device box, select a device from the list.

6. In the Shift box, select a shift or shifts.

7. In the Show Journals box, select the appropriate journal type.

8. Click the Search button.

The Journal results appear. 

9. In the Journal list, click to select the journal.

10. Click the Verify button to verify the journal entry.

11. In the New Quantity column, type amounts to verify totals. Make changes, if necessary.

12. Click the Save button.

The journal entry is marked as verified with the Verified Date column showing the date and time the journal entry was verified and the Verified By column displaying the name of the user who verified the journal.