Payouts are made anytime that cash is taken from the cash drawer, other than when change is given to a customer in a sales transactions. For example, whenever the car wash purchases merchandise using money from the cash drawer, it will be necessary to make a Payout for that exact amount to balance the drawer at the end of the shift. At least one Payout Account must exist to do a Payout.
NOTE: Payout privileges are setup from Manage Users by selecting a role, and then select Payout for Touch POS privilege.
Follow these steps to make a cash Payout:
- Log on to WashConnect® from the car wash site level.
- On the Touch POS menu, open the sales screen (Open Shift), and then select a Greeter.
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On the POS sales screen, click the Payout button.
WARNING: Select the exact amount for the payout because if the payout was too much, there is no Add In drawer feature available to make the adjustment.
- In the Amount box, type amount to remove from the cash drawer.
- In the Description box, type a description.
- In the Accounts box, type Account ID.
- Click the Done button.
- If your receive the "Payout Successful" message, click OK.
The payout slip that prints on the POS receipt printer, should always be attached to a store receipt, and placed in the cash drawer as a record for accounting purposes.
NOTES:
- Review with the manager or owner in advance what the policies are in regard to when, by who, and how much can be applied towards a cash Payout.
- The Payout Button can be hidden, if unwanted, contact ICS Technical support.
Common Practices: Many of our customers will create several different payout accounts to track different costs, for example, Vending, Stationary, Maintenance, Lawn Care, etc.