There are many Register Reports. There are three main reports to be used to close out your books daily:
- Financial Overview
- Shift Detail
- Credit Cards
After proving out the numbers in the Register Reports, you can use the Audit Controls reports to verify tunnel activity against paid services. Register Reports alone cannot show this comparison but Audit Reports such as the Wash to Register Comparison and Ticket Comparison can help identify potential theft by showing tunnel activity versus paid services.
For example, a customer was given an extra service but that extra service was not included on the customer’s ticket. If that service was manually provided by an attendant but not recorded as a part of the transaction, you need to ask: Did the attendant collect money for the service, and if so, where is the money?
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Report
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Corporate
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Description
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Financial Overview
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The Financial Overview report shows a summary of all financial activity where data is consolidated at a shift level per device at each site. You can filter the report by date range and by the Device Types to include in the report. You can click any underlined total in the report which then opens a more detailed report for that column in a new tab.
This is a versatile report for streamlining steps required to close out the day on the books. After you are satisfied, you can resolve a day and post the data to an accounting system by exporting the report.
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Shift Detail
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The Shift Detail Report was designed to facilitate and streamline balancing the books from the perspective of an accountant or controller who needs to see all the numbers to prove out the day, and then post the data or export it to an accounting system such as QuickBooks®. The Shift Detail Report summarizes all register transactions and is the main report for accounting purposes. It includes both cash and non-cash transactions, lists all services sold for the selected date range and shifts.
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Credit Cards Summary
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The Credit Card Summary report displays a breakdown of the credit card totals per credit card type and includes the number of transactions and total amount charged.
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Credit Cards
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The Credit Cards report summarizes all credit card transactions details for the selected date range and shifts. The report includes Card Name, Card #, Transaction, Date, Time, Ticket, and amount Charged.
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Gift Cards
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The Gift Card report shows all gift card transactions for the selected date range and shifts. The report includes Total Gift Sold, Total Gift Free, Total Gift Redeemed, and Grand Total.
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Checks
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The Checks report shows a detailed list of all transactions paid by check. The report includes Check Number, Check Amount, and Transaction Number.
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Fleet Activity
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The Fleet Activity report shows all fleet account transactions. The report includes Transaction ID, License (if known), Service, and amount Charged.
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Deposits
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The Deposits report shows all deposits. The report includes Date, Time, unique Journal transaction ID, Cash, Checks, and Total.
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Free Wash
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The Free Washes report shows all free washes for the selected date range and shifts. The report includes Date, Time, Ticket, Service, Price, and Reason (if applicable).
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Re-Wash
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The Re-Wash report shows all rewashes for the selected date range and shifts.The report includes Transaction, Date, Time, Ticket, Service, Price, and Reason (if applicable).
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Payouts
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The Payouts report shows all payouts for the selected date range and shifts.The report includes Transaction, Account (where item is expensed to), Date, Time, Description, and Amount.
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ROA
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The ROA or Received on Account report shows account payments received for the selected date range and shifts. The report includes Transaction, Account, Date, Time, Customer Name, Payment Type, and Price.
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Voids
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The Voids report allows you to view voids for the selected date range and shifts.
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Refunds
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The Refunds report shows the refunds for the selected date range and shifts.
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Fund Raiser
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The Fund Raiser report shows the fund raiser profit center sales for the selected date range, specific Fund Raiser, or specific site.
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View Register
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The View Register report displays the transactions for a specific site, the selected date range, specific device(s), and shifts. It also allows narrowing the results by searching within specific fields of the transaction.
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Book Report
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The Book Report shows the Wash Book transactions for the selected date range as well as the current status of the available wash books. The report may be sorted by specific book PLU and allows searching by customer to narrow down the results.
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| Gift Card Merge |
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The Gift Card Merge report lists all the gift card merge transactions for tracking purposes. |