Invoicing simplifies the daily work of your Fleet Account Directors. Invoices include date and time stamp of services rendered for specified license plates, and the total amount due for all fleet services rendered for the month.

Invoicing provides processing flexibility to deliver Invoices to your Fleet Account corporations:

• Download invoice, print, and send to customer.

–or–

• Process electronic billing and expedite the invoice via email.

The User can select the billing location for the assigned Invoice by selecting the site where the Fleet Account was created or from a list of all available sites. 

NOTE: User must have the security role with Invoice permission. 

1. At WashConnect logon, select Corporate.
2. Select Fleet > Invoice.
3. Select the Generate Invoice button.
   The Generate Invoice(s) dialog appears.

4. In the Billing Start Date box, enter or select the beginning date for the generated Invoice period.
5. In the End Date box, enter or select the ending date for the generated Invoice period.
6. In the Billing Site area, select either Fleet Site or Select a site, and then select a site from the list.

NOTES:

• The End Date must be earlier than or equal to the current date.
• If the date range selected already has generated an invoice for an account, the invoice will not show up in the Generate Invoice list.
• If the Generate Invoice(s) dialog box does not appear, you may have Unverified Shifts for the dates selected. First, you need to either select different dates or Verify the Unverified Shifts.
• When attempting to generate an Invoice for a Fleet Account with a non-billable amount such as $0, you can view it in the list but cannot generate or print the Invoice.
• If an account is not listed, there is either no data available or another invoice exists for that Fleet Account for the selected billing period.  

7. Click to select the Fleet Account check boxes.
8. Click the Generate button.
   The message "Invoice generated successfully" appears.
9. Click OK.
   The Fleet Invoice list includes these Generated Invoice(s).

NOTE: Cannot generate Invoices for Prepaid Fleet Accounts.