A credit card can be used for a club member's recurring billing. The customer's credit card would be securely encrypted and stored with the site's credit card processor, and not on ICS computers, nor on ICS devices.

WARNING: In order to add a recurring ID for a customer in WashConnect, the CAGE-PADSS software must be running with your card processor to verify the credit card on file. The CAGE-PADSS software allows a safe and secure data transmission via SSL to the credit card processor to verify the credit card within seconds. For manual credit card entry, the CAGE-PADSS software needs to be running and a user with card processing rights must be logged into CAGE-PADSS. Only Transaction Central/TransFirst processors allows manual credit card entry. Transaction Express or First Data does not allow manual entry of credit card due to PCI Compliance security reasons.

NOTE:  For safe and secure usage of the payment information, CAGE-PADSS will approve the credit card overnight without the need to save the credit card number in any car wash database. The credit card is securely encrypted with the card processor. For PCI Compliance reasons, the only credit card information available at the car wash site is the credit card’s last four-digits.

Follow these steps to set up the customer's credit card to be charged (overnight on the expiration date) for the length of the club. The system creates a recurring ID which is used to automatically bill the customer for their club with the card processor.

1. Select Customers > Manage Customers.
   The Manage Customers tab appears.
2. Search for the Customer.
3. Click to select the customer record, and then click the Edit Customer button.

-or-

Double-click the customer record.
The Customer Information, Vehicle Information, and Customer Group(s) tabs appear.

4. Click the Recurring ID button.
   The message, "Is credit card present," appears.
   
    

5. If the credit card is available, click Yes, and then swipe the credit card.
   –or–
   If you cannot swipe the credit card for any reason, click No. 

IMPORTANT: For manual credit card entry, the CAGE-PADSS software needs to be running and a user with card processing rights must be logged into CAGE-PADSS. Only Transaction Central and TransFirst allows manual credit card entry. Transaction Express or First Data does not allow manual entry of credit card due to security reasons.

If you answered, "no, the credit card is not available," complete the following fields that are required in the Processing dialog:

1. In the Processor box, select Transaction Central or Transfirst.
   IMPORTANT: If site is using Transaction Central/Transfirst, the site will not be PCI compliant.  ICS does not support manual entry of credit cards with any new ICS start up locations.
2. In the Account Number box, enter the credit card account number.
3. In the Expiration Date boxes, select the month and year of expiration.
4. In the Name on Card box, enter the name as it appears on the credit card.
5. In the CID/CW2 box, select the type of credit card.    
6. In the Order Number box, enter the credit card's billing zip code.
7. In the Address, City, State, and Zip Code boxes, enter these boxes if available.

The credit card information is securely stored at your card processor. There is no credit card information stored in WashConnect on any of your ICS computers or devices for PCI Compliance. For verification, you can view the basic credit card information for the Club Card on File.

NOTE: For PCI Compliance safe and secure data, Cage-PADSS will approve the credit card overnight without the need to save the credit card number in any car wash database. The credit card is securely encrypted with the card processor, and for security reasons, the only credit card information available at the car wash site is the credit card’s last four-digits.

8. Click OK.
   The customer information and vehicle information is saved. If the Billing Status wash changed to Active and the Expiration Date was changed, then auto bill will take place overnight on the Expiration Date.